Finance and Administration Committee

THAT Report CS 17-01, the summary of correspondence report, be adopted and the recommendations contained therein be approved, as amended, and acted upon.

WHEREAS the Town of Lincoln seeks to always build trust and confidence in the administration of its responsibilities; AND WHEREAS the Town of Lincoln also seeks to protect the interests of Lincoln residents by ensuring full accountability and complete transparency, while demanding our resident's tax dollars being contributed to the Niagara Peninsula Conservation Authority (the "NPCA") are spent and administered with the highest standards; AND WHEREAS citizens of both Niagara Region and the City of Hamilton represented by the NPCA have explicitly and repeatedly requested a forensic audit to clarify hiring practices, alleged use of public money in the hiring of lobbyists and have made clear their issues of public trust with the NPCA; AND WHEREAS municipalities including Niagara Falls, Niagara-on-the-Lake, Pelham, Port Colborne, St. Catharines, Thorold, Wainfleet, Welland and the City of Hamilton have enacted motions calling on the Province of Ontario to initiate an appropriately thorough Finance and Administration Committee 2 January 23,2017 investigation, be it a value for money and/or a forensic audit, of applicable 2012 - 2016 transactions of the NPCA; AND WHEREAS the Minister of Natural Resources and Forestry has instructed that |',) ..J the jurisdictional accountability for evaluating the performance of the NPCA is the responsibility of the appointed members of the Board of Directors of the NPCA representing the municipalities named above and that it is within the right of

THAT correspondence received January 17,2017, from Tawse Winery regarding the Annual Summer Solstice Concert, to be held June 24,2017, be received; AND THAT the Council of the Town of Lincoln hereby declares the said Annual Summer Solstice Concert, to be municipally significant in accordance with the Alcohol and Gaming Commission of Ontario's Special Occasion Permit requirements.

THAT Report TR17-01 regarding the Town of Lincoln's email services, be received; AND THAT Council approve the migration of the Town's email services to Microsoft Office 365 services, hosted in Toronto and Quebec City, that will serve statf, Council, and the Lincoln Public Library staff; AND THAT the $25,000 one-time 2017 budget for the purchase of Microsoft Office 2016 instead be used forthe migration of data to the cloud and fund the first 4 months Finance and Administration Committee 3 January 23,2017 hosting (Sep-Dec 2017) as Office 36S licensing includes the Microsoft Office 2016 licensing, making the purchase redundant. 1

THAT report fR 17-02 regarding the proposed Regional Tax Policy Change, be received; AND THAT Council approve in principle the recommendations contained within the report and that the feedback be provided to the Niagara Region by January 31, 2017 for consideration in the development of Niagara Region's 2017 Property Tax Policy as requested in their letter and Report CSD 79-2016 (Appendix l).

THAT Report CS 17-02 regarding the2017 Tile Drainage Loan Program be received; AND THAT Council confirm its intention to participate in the Tile Drainage Loan Program for the 2017 calendar year with a maximum municipal aggregate borrowing limit of $125,000 and with the appropriate by-laws being presented to Council, if required, upon confirmation of program funding by the Province of Ontario,

Finance and Administration Committee 4 January 23,2017 THAT Committee adjourn to closed session in order to address personal matters about an identifiable individual, including municipal or local board employees (a matter pertaining to an application to the Joint Accessibility Advisory Committee). :.J -J

THAT Committee resume in open session.

THAT the application of Debbie Catterall to the Joint Accessibility Advisory Committee of Lincoln, West Lincoln, Pelham, Thorold, Niagara-on-the-Lake and Grimsby be received and endorsed; AND THAT the application be foruvarded to the JAAC and to the member municipalities with a recommendation that, although the Town of Lincoln's representation on ,:-i the committee is satisfied, Ms. Catterall be appointed to the Committee to address any other vacancies on the Committee