Committee of the Whole

That all items listed under the heading of Consent Agenda for Monday, December 9, 2024, be adopted as recommended:  Museum Advisory Committee Minutes of September 12, 2024  2024 Q3 Operating and Capital Financial Reports, FN-22-24  Age-Friendly and Active Community Advisory Committee Minutes of November 7, 2024

That Committee receive and file for information Report EDC-03-24, regarding Beamsville Downtown Business Improvement Area (BIA) 2025 Budget, and presentation attached as Appendix C. That Committee recommend that Council endorse the 2025 Operating Budget for the Beamsville Downtown Business Improvement Area, attached as Appendix “A” to Report EDC-03-24, in the amount of $165,000; and That Committee recommend to Council that the levy portion of the Operating Budget for the Beamsville Downtown Business Improvement Area in the amount of $105,000 be approved; and That Committee recommend to Council that the Treasurer be hereby authorized and directed to make arrangements to levy an amount of $105,000 against ratable properties in the Beamsville Downtown Business Improvement Area, pursuant to Section 208, of the Municipal Act, 2001 and Town of Lincoln By-Law No. 2019-16 to levy the 2025 Budget as referenced above; and That Committee recommend to Council that the schedule of payments for 2025 be in accordance with Town of Lincoln tax payment schedule.

That Committee receive and file Report FN-21-24 regarding the Asset Retirement Obligation Policy; and That Committee recommend that Council approve the proposed Asset Retirement Obligation Policy attached as Appendix A; and That Committee recommend that Council adopt the proposed Asset Retirement Obligation Policy to come into effect on the date approved by Council.

That the COW-GBF/CSI and Budget Committee and Workshop be scheduled for 5:00 pm.

That Committee forgo holding meetings during the week of a holiday Monday and move reports to the following meeting for the 2025 Council/Committee Schedule.

That Committee receive and file for information, Report LS-04-24 regarding the 2025 Meeting Schedule for Council and Committees; and That Committee approve Option 1, as amended, for the 2025 meeting schedule as outlined in Appendix ‘A’ of the report; and That if Committee approve Option 1 for the 2025 meeting schedule, direct the Town Clerk to amend the Procedural By-law (2022-04).

That Committee receive and file for information, Report LS-08-24 regarding Ad-hoc and Committee Update; and That Committee approve the draft policy as attached in Appendix A; That Committee approve the 2025 Committee Calendar as attached in Appendix B.

That Committee receive and file for information Report LS-06-24, regarding Ward Boundary Review and Council Composition Update; and That Committee recommend Council approve the project scope and direct the Town Clerk and Treasurer to approve a single source for consultant as per the Town’s procurement policy; and That Committee recommend Council approve that the budget for the project be

That Committee receive and file for information, Report LS-05-24 regarding the Policies and Procedures Project Update.

Under section 239 of the Municipal Act, notice is hereby given, that Committee adjourn to closed session in order to address items 9.1 and 9.2 as follows:  Pursuant to Section 239 (2)(b), personal matters about an identifiable individual, including municipal employee, as it pertains to the Lincoln Pelham Public Library Board; and  Pursuant to Section 239 (2)(f), advice that is subject to solicitor- client privilege, including communications necessary for that purpose, as it pertains to a heritage matter.

That Committee resume in open session.

That Committee receive and file the confidential updates; and  That staff move forward as directed in Closed Session as it relates to Item 9.1, pursuant to Section 239 (2)(b), personal matters about an identifiable individual, including municipal employee, as it pertains to the Lincoln Pelham Public Library Board; and 9.2, pursuant to Section 239 (2)(f), advice that is subject to solicitor- client privilege, including communications necessary for that purpose, as it pertains to a heritage matter.